The Institute of European Studies at the Jagiellonian University is seeking to appoint a candidate for the position of:
Administrative Officer in the Secretariat (supporting English-language students)

Contract type: fixed-term employment contract – 6 months with the possibility of extension
Working hours: full-time
Start date: September/October 2026

Role description

We are looking for an individual to provide administrative coordination of English-language study programmes at the Institute of European Studies, as well as support for BA and MA students in the delivery of their studies. Key responsibilities will include student support (including matters related to programme requirements), coordination of documentation, and co-organisation of recruitment processes, thesis defences and academic events in collaboration with international programme teams.
The role involves daily contact with international students, academic staff and consortium partners, as well as ongoing support for students in navigating the academic environment, teaching systems and available mobility opportunities (e.g. Erasmus+).

Essential requirements

• Excellent command of English (spoken and written), enabling effective communication with international partners and students in an academic context
• Excellent command of Polish
• A higher education degree
• Strong organisational skills
• Ability to communicate effectively and work collaboratively within a team, including in an international environment
• Familiarity with the structure and operation of international programmes and student mobility schemes (e.g. Erasmus+)
• Proficiency in IT, particularly Microsoft Office (Word, Excel, PowerPoint) and online tools (Zoom, MS Teams)
• High professional standards, strong interpersonal skills, effective communication and assertiveness
• Ability to work independently, manage workload effectively and perform under pressure

Desirable criteria

• Experience in organising academic events
• Experience in handling project documentation
• Experience of administrative work in a higher education environment, particularly in student support and international programmes

What we offer

• Stable employment at a reputable academic institution under an employment contract
• Opportunities for professional development and skills enhancement
• Access to benefits such as a Multisport card, sports activities, healthcare packages and group insurance
• Additional social benefits

Application documents

• CV
• Personal questionnaire for applicants (available at: https://cso.uj.edu.pl/pl_PL/dokumkandyd)

Application deadline: 13 July 2026

Please submit your application by email to: anita.niton@uj.edu.pl
In the subject line, please include: “Recruitment – Administrative Officer (ISE)”

Personal data processing information for job applicants

According to Article 13  of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – hereinafter GDPR), the Jagiellonian University informs that:

1. The Administrator of your personal data is the Jagiellonian University with its registered office in Gołębia 24, 31-007 Kraków, respresented by the Rector of UJ.
2. The Jagiellonian University appointed the Data Protection Officer www.iod.uj.edu.pl, Gołębia 24, 30-007 Kraków. The Officer can be contacted by email: iod@uj.edu.pl or at the telephone number 12 663 12 25.
3. Your personal data will be processed in order to:

a. conduct recruitment process for the position specified in the advertisement – as part of the legal obligation of the Administrator pursuant to Art. 6 (1) lit c of the GDPR in connection with the Polish Labour Code;

b.  conduct recruitment process for the position specified in the advertisement based on your consent pursuant to Art. 6 (1) lit a of the GDPR – your consent is granted by the clear action of submitting your CV with the Administrator. The consent to the processing of personal data concerns data that you voluntarily provide as part of your CV, which do not result from Polish Labour Code.

4. The obligation to provide your personal data results from the law (it applies to personal data processed under Article 6 (1) lit c of the GDPR). Failure to provide you personal data will result in your inability to take part in the recruitment process. Submission of personal data processed on the basis of consent (Article 6 (1) lit a of the GDPR) is voluntary.
5. Your data will be processed during the recruitment period. In the event of not concluding the contract with you, your data will be deleted after the recruitment process.
6. You have the right of access to the content of your personal data, as well as the right to correct, delete, restrict processing, transfer, object to processing – on the terms and conditions set out in the GDPR.
7. If the processing is based on consent, you have the right to withdraw the consent at any time, which shall not affect the lawfulness of processing based on the consent given before the withdrawal. Withdrawal of consent to the processing of personal data can be sent by e-mail to: monika.a.nowak@uj.edu.pl or by post to the following address: Institute of European Studies, Jagiellonian University, W. Reymonta 4 Street, 30-059 Kraków or you can withdraw your consent in person at room 536, Institute of European Studies, Jagiellonian University,  W. Reymonta 4 Street, 30-059 Kraków.
8. Your personal data will not be subject to automated decision making or profiling.
9. You have the right to lodge a complaint with the Inspector General for the Protection of Personal Data, if you feel that the processing of your personal data violates the GDPR regulations.